小米 – Office Administrator, Italy 职位分析和面试指导

职位描述：

1. Streamline all administration policies, procedures and management including office management, fixed assets management, mobile phone, company car, business insurance, ticket/hotel/accommodation, business trip expenses, meeting/annual party events, team building, employee recognition and so on; Facilitate the improvement office operation efficiency through local, region and HQ.
2. Ensure to align all local admin related compliance including office insurances and Health & Safety.
3. Manage day-to-day administration actives including office management, invoice process, purchasing, stationary, company car/mileages, fixed assets, SIM card, accommodation management and access control.
4. Manage office budget to ensure all cost reasonably spent.
5. Facilitate team atmosphere and organize team building events; Support business the meetings or events, e.g. town hall meetings, roundtable, annual party.
6. Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ.
7. Admin vendor assessment and PSL selection as well as payment.
8. Company vehicles arrangement and insurance maintenance. Order office supplies; maintain service agreements with vendors; submit and reconcile expense reports. Assist in office/equipment maintenance and daily operations.
9. Maintain monthly contact lists and staff attendance for company daily list.
10. Company qualification certificates change and annual review.
11. Monitor and secure lease, service, equipment, supply and travel contracts consistent with Global guidance and to meet needs of business requirements.
12. Answer and direct phone calls; receive and register coming mails; provide general support to visitors.
13. Other administration duties as assigned by line manager.

职位要求：

1. Good knowledge in MS Office.
2. Proven admin experience with in-depth understanding of high-quality service.
3. Experience of working in a multicultural, international, fast-moving changing environment.
4. Excellent communication skills along with an engaging telephone manner, to maintain a calm courteous and professional manner.
5. Have self-motivational and Can-do attitude; Excellent organization and coordination skills.
6. Ability to work both on a team and independently to deliver results.
7. Proficient in Chinese, Italian and English, both written and verbal.

招聘部门：

小米

工作地点：

米兰 ID：A139523

面试建议：

这个职位是小米公司在意大利的办公室行政专员，核心在于高效管理办公行政事务并协调多元文化团队。不同于一般的行政岗位，这个职位特别强调在多语言环境中的适应能力和跨文化沟通技巧。面试官会重点关注你在国际化环境中的工作经验，以及你如何应对快节奏变化的能力。 建议你在准备面试时，重点准备以下几个方面的内容：首先，准备具体的案例来展示你在多元文化环境中的工作经验，特别是如何处理文化差异带来的挑战。其次，强调你的语言能力，特别是中文、意大利语和英语的流利程度，因为这是这个职位的硬性要求。另外，准备一些你在提高办公效率、优化行政流程方面的实际案例，展示你的问题解决能力。最后，不要忘记展示你的团队协作精神和服务意识，这些都是行政岗位的关键素质。